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Oklahoma Sample IPPS Provided by Kristen Walls

 

SAMPLE Indian Policies and Procedures SAMPLE

________________________ School District

2017-2018 School Year

 

It is the intent of the ________________School District that all Indian children of school age have equal access to all programs, services and activities offered within the school district.  To this end, the ___________________School District will consult with local tribal officials and parents of Indian children in the planning and development of Indian Policies and Procedures (IPPs), general education programs, and activities. These policies and procedures will be reviewed annually and revisions will be made within 90 days of the determination that requirements are not being adequately met.

ATTESTATIONS

The ______________ (name of school district) attests that it has established Indian Policies and Procedures (IPPs) as required in section 7004 of the Impact Aid law for any children claimed who reside on eligible Indian lands.  The IPPs have been adequately disseminated to the tribes and parents of children residing on eligible Indian lands. A copy of the current policies and procedures was attached to the FY ________Impact Aid application.

 

The ______________ (name of school district) attests that it has provided a copy of written responses to comments, concerns and recommendations received from tribal leaders and parents of Indian children through the Indian policies and procedures consultation process and  disseminated these responses to tribal leaders and parents of Indian children prior to the submission of their FY ____________Impact Aid application.

 

Indian Policies and Procedures

TRIBE’s PREFERRED METHOD OF COMMUNICATION: _____________________________

The following Indian policies and procedures become effective upon school board approval.

Policy 1: The LEA will disseminate relevant applications, evaluations, program plans and information related to the LEA's education program and activities with sufficient advance notice to allow tribes and parents of Indian children the opportunity to review and make recommendations. [34CFR222.94(a)(1)]

 

Procedure 1:

1.1 The school district will disseminate the Impact Aid application, the equal participation evaluation and program plans to the parents of Indian children and tribal officials. (if you don’t want to send the complete packages to all parents of Indian child see the next example)

OR

1.1 The school district will disseminate the Impact Aid application, the equal participation evaluation and program plans to the tribal officials and a summary to the parents of Indian children.

 

1.2 The aforementioned documentation will be disseminated via email (or whatever the tribe’s preferred method of communication is).

 

1.3 The aforementioned documents will be sent out as soon as possible, but at a minimum of one week in advance of any meeting to discuss them.

 

POLICY (2): The _________________ School District will provide an opportunity for the __________ Tribe  and parents of Indian children to provide their views on the District's educational program and activities, including recommendations on the needs of their children and on how the District may help those children realize the benefits of the educational programs and activities. [34CFR222 .94(a)(2)]
 

(i) Notify tribes and the parents of Indian children of the opportunity to submit comments and recommendations, considering the tribe's preference for method of communication, and

(ii) Modify the method of and time for soliciting Indian views, if necessary, to ensure the maximum participation of tribes and parents of Indian children.

Procedure 2:

2.1 The Indian Education Committee (IEC) meets monthly for the purposes of soliciting input from the tribe and parents of Indian children on the content of the educational program and activities.  In addition, the school board has open comment periods at every school board meeting where individuals may provide comments, concerns or recommendations. Parents and tribal officials may also contact the school district directly to provide input on the content of the educational program and activities.

 

2.2 The parents of Indian children will be notified of any and all meetings at which they can provide input on the content of the educational program and activities school district’s monthly newsletter (can also be through SMS notification, email, paper sent home with students, etc)

 

2.3 The tribe’s preferred method of communication is __________

 

2.4 To the extent possible, the school district will consider the tribe’s preferred method of communication in all contact related to these IPPs and the consultation process.

 

2.5 If consultation meetings have a low participation rate, the school district will work with the tribe and the parents of Indian children to determine how to modify the consultation process in a way that improves participation. 

 

POLICY (3): The _____________ School District will annually assess the extent to which Indian children participate on an equal basis with non-Indian children in the District's education program and activities. [34CFR222.94(a)(3)]
 

(i) Share relevant information related to Indian children's participation in the LEA's education program and activities with tribes and parents of Indian children; and

(ii) Allow tribes and parents of Indian children the opportunity and time to review and comment on whether Indian children participate on an equal basis with non-Indian children.

Procedure 3:

3.1 The school district will mathematically calculate the rate of Indian children’s participation with non Indian children for the entire academic program and co-curricular activities.

3.2  The school district will consider all academic and co-curricular activities its calculation of participation rates.

3.3 The school district will send the complete evaluation to the tribe by (enter the tribe’s preferred method of communication) and a summary of the evaluation will be sent to the parents by _________(enter email, home with student, etc.) with information on how the parents may obtain a fully copy of the documents. These documents will be disseminated as soon as possible, but at least one week in advance of any meeting to discuss them.

3.4  The Indian Education Committee (IEC) meets monthly for the purposes of soliciting input from the tribe and parents of Indian children on equal participation.  In the Spring,(or whenever you will discuss the results) the IEC will hold a meeting to discuss the assessment on equal participation.  In addition, the school board has open comment periods at every school board meeting where individuals may provide comments, concerns or recommendations. Parents and tribal officials may also contact the school district directly to provide input on equal participation.

3.5 The equal participation evaluation will be sent out as soon as possible, but at a minimum of one week in advance of any meeting to discuss them.

LEAs that have no special courses or after school activities should state:  We are an elementary school district in which all students participate in the same curriculum.  There are no extracurricular activities.

POLICY (4): The _______________School District will modify the IPPs if necessary, based upon the results of any assessment or input described in this document. [34CRF222.94(a)(4)]

 

Procedure 4:

4.1  At the Fall meeting of the IEC, the IEC will review the IPPs and make recommendations for changes.  At this meeting, the parents of Indian children and tribal officials may make any recommendations for changes to the IPPs.  The IEC, parents of Indian children and tribal officials may also make suggestions for changes at other times of the year as IEC meeting, school board meetings, or in direct communication with the school district.

4.2 The IEC evaluates all proposed changes to the IPPs. The IEC sends all recommended changes to the school board for consideration.

4.3 The school board decides if the IPPs will be revised to accommodate the changes.

4.4 All changes to the IPPs become effective upon adoption by the school board.

4.5 The tribe will be notified of any changes to the IPPs  and a provided a new copy of the IPPs via email (enter the tribe’s preferred method of communication). Parents will be advised of changes and provided a summary of the changes by email (enter how you will send the information out to parents) will instructions on how to obtain a full copy.

POLICY (5) : The ______________School District will respond at least annually in writing to comments and recommendations made by tribes or parents of Indian children, and disseminate the responses to the tribe and parents of Indian children prior to the submission of the IPPs by the LEA. [34CRF222 .94(a)(5)]

 

Procedure 5:

5.1 The school district will respond to comments, questions and recommendations received related to the IPPs or educational program in writing.

5.2  The school district will respond the comments, questions and recommendations received related to the IPPs or educational program at least annually.

5.3 The written response to comments, questions and recommendations received related to the IPPs or educational program will be disseminated by _______(indicate how you will send them out).

POLICY (6): The ______________School District will provide a copy of the IPPs annually to the affected tribe or tribes. [34CR F222.94 (a)(6)]


6.1 The school district will send the tribe a copy of the IPPs to the tribe before the school district submits its application to the Impact Aid Program on or before January 31st .

 

Board Approval Date                                  _______________________________

                                                                                    Date