Constitution & Bylaws
Constitution & Bylaws
Oklahoma Association Serving Impacted Schools
Article I: Name
This organization shall be known as the Oklahoma Association Serving Impacted Schools, synonymously referred to as OASIS.
Article II: Purpose
To promote welfare for Oklahoma schools through the enumerated objectives set forth in Article III below.
Article III: Objectives
- To provide information to Oklahoma public school districts regarding federal assistance for education received pursuant to Title VIII of Public Law 107-110, as amended,
so called impact aid.
- To report to members the legislative and administrative actions pertinent to such federal assistance and to report to elected officials regarding the results and effects of such assistance.
- To promote better understanding, an exchange of ideas and a cooperative relationship among Oklahoma public school districts.
- To cooperate with other educational and related associations having a similar interest.
Article IV: Membership
- Members: The Association shall have two classes of members. Regular membership shall be accorded to impact aid recipient and potential recipient Local Education Agency’s (LEA’s which pay the regular membership dues). Affiliate membership shall be accorded to the State Department of Education, Indian tribes and other interested organizations and individuals that pay the affiliate membership dues.
- Dues: Regular and affiliate annual membership dues will be set by and may be changed by a 2/3 vote of a quorum of the Board of Directors.
- Year: The membership year shall begin July 1 of one calendar year and run through June 30 of the following calendar year.
Rights: Regular members shall be entitled to all publications of the Association, to a vote on matters brought before the membership and to seek election of their representative as an officer of the Board of Directors of the Association. Affiliate members shall be entitled to all of the publications of the Association, to attend the meetings of the Association, to organize an Affiliate subgroup which may send a non-voting member to the Board of Directors.
- Meetings: The date, time and place of annual meeting(s) shall be set by the Board of Directors or the President. Special meetings may be called by the Board of Directors, the President or by no less than 10% of the membership.
Article V: Officers, Board of Directors and Elections
- The officers of the Association shall consist of a President, Vice President, Secretary/Treasurer, and the Immediate Past President. The officers shall comprise the Executive Committee. In addition to the officers occupying Seat I, Seat II, Seat III, and Seat IV on the Board of Directors, Seats V-XIII shall be filled based on one person representing each Congressional District and one person representing each Senate District. Seat XII shall be filled by an At Large Representative. Seat XIII shall be filled by an Association Liaison. Additional seat(s) may be established by the Board for a two-year period and may be renewed at the end of that period.
- Seat I = President
Seat II = Vice President
Seat III = Immediate Past President
Seat IV = Secretary/Treasurer
Seat V = District 1
Seat VI = District 2
Seat VII = District 3
Seat VIII = District 4
Seat IX = District 5
Seat X = Senate
Seat XI = Senate
Seat XII = At Large
Seat XIII = Association Liaison
- Officers and other members of the Board of Directors are considered voting members and shall be elected for terms as follows:
- To be elected at an appropriately scheduled annual conference.
- To assume office July 1, following the election.
- The representatives from Seats I-XIII shall be elected for two year terms with Seats I, III, V, VII, IX, XI, and XIII terminating in odd years and Seats II, IV, VI, VIII, X, and XII terminating in even years. Each year, six (6) or seven (7) members of the Board of Directors would be up for election based on alternating years for term expiration as noted above.
- Officers and other members of the Board of Directors may be re-elected.
- Officers and other members of the Board of Directors shall be currently employed in an administrative position by an Oklahoma public school district that is a recipient of Impact Aid monies. Currently employed is defined as under contract as an administrator or consultant with an Oklahoma public school district during the term of office with the exception of the Association Liaison. The Association Liaison shall be or have been associated with an Oklahoma public school district that is or was a recipient of Impact Aid monies.
- It shall be the duty of the president to preside or to arrange for a presiding officer at all meetings. He/she shall appoint all special committees not otherwise provided for. He/she shall call meetings of the Executive Committee and/or the Board of Directors whenever he/she deems necessary or whenever he/she is requested to do so by a majority of the Board of Directors. The president shall serve as the chairperson of both the Executive committee and Board of Directors. The president shall with the approval of the Board of Directors appoint a qualified individual to serve the remaining portion of any vacated office created by resignation or other causes. He/she shall perform all other duties normally pertaining to his/her office including development of agendas for all meetings.
- The immediate past president shall have the same standing and the same powers as any other members of the Board of Directors. Any vacancy created in this office by resignation or other causes will be filled in the same manner as other vacancies outlined in the by-laws.
- The vice-president shall act in the absence of the president and succeed to that office in the event of a vacancy. He/she shall be responsible for program arrangements and coordination and shall assist the president in the discharge of all other duties.
- The secretary/treasurer shall maintain accurate records of proceedings, correspondence, membership files and other such records as may be required by the Association. He/she shall maintain an accurate record of all monies received and disbursed and other such records as may be required by the Association. He/she shall, as custodian of all finances and property of the Association, complete accurate annual reports thereof, and transfer to his/her successor complete and accurate accounting of all such finances, reports and property of the Association within 60 days of leaving office.
Article VI: Powers and Responsibilities of the Board of Directors
- The Board of Directors derives its power from and shall be responsible to the membership of the Association. It shall have the corporate responsibility for the Association including the authority to:
- Receive and implement the resolutions of the membership provided said resolutions are legal, feasible and not in conflict with the adopted the appointment of special commissions and committees.
- Adopt policies for the operation of the Association.
- Adopt an annual budget of the Association.
- Establish dates, location and fees for the annual conference or any necessary meeting.
- Participate in meetings of the Board of Directors.
- A simple majority of the seated voting members of the Board of Directors must participate in any duly called meeting to constitute a quorum.
- A seated voting member of the Board of Directors who does not participate in three consecutive Board meetings shall be considered as having vacated such Board seat. The vacancy shall be filled in the same manner as other vacancies outlined in the by-laws.
Article VII: Committees
The President may establish committees as necessary.
Article VIII: Disbursement of Funds
- Disbursement authority shall be granted through the adoption of the annual budget with the Executive Committee having decision making power for individual expenditures within the budget classifications. A checking account shall be established at a chartered bank or comparable financial institution, in the name of the Association, subject to the approval of the Executive Committee. The signature of the secretary/treasurer or Executive Director shall appear on all checks. The secretary/treasurer shall make financial reports to the Association detailing all revenue and expenditure items not less than quarterly.
- No part of any income, revenue or grant to the Association shall inure to individuals (except that reasonable compensation may be paid for services rendered in connection with one or more of its purposes.) Members, officers nor any private individuals shall be entitled to share in the distribution of any of the assets of the Association on its dissolution or liquidation. In the event of such dissolution or liquidation, the assets of the Association, after payment of debts and obligations, shall be transferred to an organization with federal tax exemption for charitable and education uses and purposes similar to those of this Association, which is not a private foundation within the meaning of the federal law. That said exempt organization shall be chosen and designated by the Board of Directors of the Association holding office at that time.
- The president shall ensure that an audit of the records of the Association is conducted annually. The auditor will be selected by the Board of Directors prior to the end of the fiscal year for the audit. The president will appoint a member of the Executive Committee to coordinate audit information and the report. Upon receipt of the audit, it will be presented to the Board of Directors at the next regular meeting of the Board by the auditor or designee.
Article IX: Amendment, Rules, Quorum
- Amendments or revisions to the constitution and bylaws must be proposed in writing to the president at least 30 days prior to the annual conference of the Association. Within ten days, the president shall refer such proposed changes to the Board of Directors for their consideration and approval or rejection at the next meeting. The Board of Directors shall recommend adoption or rejection of the proposed changes at the annual conference or at a special meeting of the association. Such amendments or revisions shall be determined by a 2/3 majority of the voting members present. Changes shall go into effect immediately upon adoption.
- The rules contained in the most current Robert’s Rules of Order shall govern the Association.
- A simple majority of the voting members present at an annual conference or special meeting shall constitute a voting majority.